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A private equity client has acquired a company that uses the parent company’s SAP system. Both parties have agreed that this will be the case for up to one year after the acquisition. After this period, the company will need to have its own IT environment running SAP.
CM&P was asked to support the finance team in this transition. CM&P is acting as Finance Project Manager in this process.
First, CM&P established a global finance team with a single point of contact per country for this project. Together with this team, all financial processes were mapped. Then, together with the company’s other functional departments, such as sales, production, supply chain, maintenance, etc., we looked at how to arrive at integral, chain-wide test scenarios that included the financial processes. Finally, there are the specific financial processes, such as the automatic reading of digital bank statements or the recording of depreciation.
We then mapped all the connections to surrounding systems, such as importing exchange rates and automatically reading bank statements.
Once all the test scenarios had been formulated and approved, an IT company made a copy of the production environment and placed it on a test system. Here, all scenarios were thoroughly tested until they produced a correct final result.
CM&P constantly monitored the schedule as all parts of the system had to be tested and any issues resolved in time for the final migration.
We scheduled the migration from the old to the new production system over a weekend, as this made it easier to freeze the system. After freezing, overviews of the positions in the old system were made. The opening positions in the new system should be the same. The controllers of the local units signed off on this, so that they also felt responsible for the result delivered.
The migration went very well. The migration process was completed six hours before the deadline. There were no significant problems at the start on Monday. Each unit was able to work independently. A few non-critical items on the after-work list were delivered in the first week, including the use of SAP Business Warehouse. At this point, we had deliberately opted for a separate migration, which worked well. The customer was very happy and so were we.
